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PRIVACY POLICY AND PERSONAL DATA TEXT

Updated on 03/08/2023

VenueX recognizes that your privacy is very important and we take it seriously. This Privacy Policy (Policy) describes how VenueX Bilişim Teknolojileri Anonim Şirketi (VenueX) collects, uses, and shares information in connection with your use of our website  https://www.venuex.io (Website).

In this Policy:

Law; Law No. 6698 on the Protection of Personal Data,

Policy; this Privacy Policy and Personal Data Text,

Data Controller; refers to the person who determines the purposes and means of processing personal data and is responsible for the establishment and management of the data recording system.

Data Subject; is any living individual who is the subject of Personal Data.

 

Visitor; persons who access the Website 

VenueX adopts this Policy regarding the confidentiality and use of the information processed regarding the persons accessing the Site and other related issues. 

Personal data refers to any information relating to an identified or identifiable natural person. For this reason, the regulations regarding personal data in this text shall apply if the relevant information belongs to a natural person. If the relevant information belongs to legal entities, the regulations other than the regulations on personal data in this text shall apply. 

VenueX attaches importance to the confidentiality of data and takes care to be transparent about the storage of information. This Policy is a privacy policy that includes what kind of data is collected, how this data is used, with whom this information is shared if necessary, what are the rights regarding personal data and how these rights can be used, and the principles adopted by VenueX regarding privacy. 

VenueX processes the information shared by the Visitor for the purpose of submitting a resume only for the purpose of conducting recruitment processes, and deletes the information transferred by the Visitor after the resume is submitted and does not store it in any way. 

Personal data are processed in line with the following basic principles as regulated in the Law:

  • Compliance with the law and good faith,

  • Being accurate and up to date when necessary,

  • Processing for specific, explicit and legitimate purposes,

  • Being relevant, limited and proportionate to the purpose for which they are processed,

  • Retention for the period stipulated in the relevant legislation or required for the purpose for which they are processed.

It is important to note that whether VenueX collects or processes the data with explicit consent or in accordance with other conditions in the Law, these principles listed above still apply. 

Pursuant to the Law, your personal data is collected in written or electronic form by automatic or non-automatic means, and depending on the purpose of processing, it can be processed through other online media or through cookies that provide communication with your devices on the Website, accounts operated on behalf of VenueX on various social media channels, correspondence carried out through our e-mail addresses, other communication methods including text messages or multimedia messages sent for other purposes for our services, and all kinds of communication tools. 

As a rule, the data within VenueX are processed as declared by the Visitors upon their declaration. VenueX is not obliged to investigate the accuracy of the data declared by Website visitors or persons who contact VenueX. The declared data is considered correct. The principle of accuracy and timeliness of personal data has also been adopted by VenueX. Our company updates the personal data it has processed as required by the official documents received or upon the request of the person concerned. It takes the necessary measures for this. 

If you have any questions about the security of our services, you can contact us via email at info@venuex.io. Personal data is confidential and VenueX respects this confidentiality. Personal data can only be accessed by authorized persons within the Company. All necessary technical and administrative measures are taken to protect the personal data collected by VenueX and to prevent unauthorized access. 

Due to the nature of the Internet, information may circulate on the Internet despite adequate security measures and may be received and used by unauthorized persons. VenueX is not responsible for any damages arising from this use and use.   

In the event that VenueX works with different organizations to receive support services, it is ensured that these companies comply with the privacy standards and terms of VenueX.   

VenueX cannot be held responsible for any damages that may be caused to any person or organization by the legal or illegal behavior of third parties. Personal information can only be accessed by our authorized representatives and personnel who have agreed to keep the information confidential. VenueX may use anonymized statistical data (age, gender, geographical location, etc.) for the purposes of improving business processes, increasing service quality, improving our portfolio, better recognition of the market and some analyses, etc.  

1. Collection of Personal Data, Collection Method and Legal Reasons

The information that Visitors send to VenueX while becoming a member of the Site and/or using the Site or Services, collected by automatic means through the Site, shared with VenueX through the Site and/or stored in accessible form while becoming a member of the Site and/or using the Site or Services may fall within the scope of personal data processed under this Policy. The identity and contact information of the Buyers are transmitted to VenueX by the Members. 

Personal data may be collected verbally, in writing or electronically through the Website, automatically or non-automatically. If the Visitors access the Website the following information about the Visitor is collected for the legal reasons stated below.

a) Data Categories and Data Types 

 

Process Security Information

Username-password, workspace name, data collected through pc/e-mail/system and application user transaction information, internet traffic data (network movements, IP address, visit data, time and date information), cookies.

 

b) Legal Reasons

 

Your personal data may be processed for the purposes that are the subject of your disclosure to VenueX and for the purposes listed below in terms of each data category: 

 

Process Security Information

  • The law explicitly stipulates the process by which we process your personal data

  • Conditions that are necessary in order to fulfill our legal obligation

 

c) For What Purpose Personal Data Shall Be Processed 

 

In accordance with this text, Users' personal data is processed for the following purposes in accordance with the above general conditions:

 

Process Security Information

  • execution of information security processes

  • conducting audit/ethical activities

  • execution/audit of business activities

  • conducting activities to ensure business continuity

  • providing information to authorized persons, institutions and organizations

 

2. Transferring Your Personal Data

 

VenueX may transfer the Visitor's information, including personal data, to another country and jurisdiction that does not have the same/similar data protection laws in the jurisdiction where they are located.

 

Below are the purposes for which Visitor's personal data may be transferred abroad. Users' data is also transferred to VenueX's suppliers abroad in order to achieve the following purposes.

 

Transfer Purpose and Transferred Group 

  • Sharing information with domestic or foreign suppliers that provide server services for the purpose of conducting storage and archiving activities.

 

3. Data Retention Period

 

The following criteria are utilized in determining the retention periods for the periods during which the processing conditions of personal data obtained by VenueX in accordance with the relevant legislation continue in accordance with the Law and the destruction periods in case the processing conditions disappear: 

 

i. If a period of time is stipulated in the relevant legislation regarding the storage of the personal data in question, this period is complied with. Necessary actions are taken upon expiration of the said period.

ii. If the period stipulated in the relevant legislation expires or if no period is stipulated for the storage of the data in question, the compliance of the storage of the information with the principles, for example; It is questioned whether the VenueX has a legitimate purpose in storing the data. Although it has been processed in accordance with the Law, the data determined that the reasons requiring its processing have disappeared are deleted, destroyed or anonymized. 

Data Category: Process security

Retention Period: Minimum 1, maximum 2 years

Legal Basis: Law No. 5651

 

4. Technical and Administrative Measures Taken to Ensure Data Security

 

VenueX undertakes to take all necessary technical and administrative measures and to exercise due diligence to ensure the confidentiality, integrity and security of personal data. In this context, it takes the necessary measures to prevent unlawful processing of personal data, unauthorized access to data, unlawful disclosure, alteration or destruction of data. 

 

5. Changes and Updates

As VenueX, we have the right to change the Policy in accordance with the Law and to better protect personal data.   

This Policy may be revised and updated as new features are added to the Site or new suggestions are received from Visitors. However, in this case, Visitors will be informed by publishing the changes on the Site. We may, in certain material cases, notify Visitors of such changes by e-mail or other conspicuous method reasonably designed to notify Visitors, with additional notices as appropriate. Upon notification of such changes, if the Visitor continues to access the Site and use the Services after the notification period, he/she shall be deemed to have consented to the changes in the Policy. Therefore, we recommend that the Visitor review the Policy each time he/she accesses the Site. If the provisions of the Policy are changed, they become effective on the date of publication.

6. Visitors' Rights

Visitors have the following rights against the Data Controller VenueX in accordance with Article 11 of the Law;

- To learn whether personal data is being processed or not,

- Request information if personal data has been processed,

- To learn the purpose of processing personal data and whether they are used for their intended purpose,

- To know the third parties to whom personal data are transferred domestically or abroad,

- To request correction of personal data in case of incomplete or incorrect processing and to request notification of the transaction made within this scope to third parties to whom personal data is transferred,

- Although it has been processed in accordance with the provisions of the Law and other relevant laws, in the event that the reasons requiring its processing disappear, to request the deletion or destruction of personal data within the framework of the conditions stipulated in Article 7 of the Law and to request notification of the transaction made within this scope to third parties to whom personal data is transferred,

- In the event that the processed data is analyzed exclusively through automated systems and results in a result to the detriment of the Visitor, do not object to this,

- In case the Visitor suffers damage due to the processing of personal data contrary to the Law, to demand the compensation of the damage.

Complaints/requests to be made by Visitors whose personal data are processed by VenueX in order to exercise their rights will be answered and finalized by VenueX within the shortest possible time and within 30 days at the latest, in a reasoned positive/negative manner. As long as there is no additional cost for the reply process, the process is free of charge; if it requires an additional cost, VenueX may charge the fee in the tariff determined by the Personal Data Protection Board. 

The Visitor may submit his/her requests and complaints to the address info@venuex.io in person, provided that an identity check is made by the relevant unit of VenueX, or applications made by proxy, provided that a notarized power of attorney is presented, applications made through a notary public, and registered electronic mail addresses, provided that a secure electronic signature is used.  

Pursuant to the Law, the Visitor has the right to apply to the Personal Data Protection Board within thirty days from the first response to the first complaint application, thirty days from the date of learning the VenueX's response, and in any case within sixty days from the date of the first application, and failure to comply with the said periods is a forfeiture of rights. In addition, Visitors can visit the "Contact" page to change their communication preferences. 

Company Title: VenueX Bilişim Teknolojileri Anonim Şirketi 

Address: Reşitpaşa Mh. Prof. B. Karafakıoğlu Cd. İTÜ Teknokent Arı 8 Binası No:2/11/2-B  34467 Sarıyer / İstanbul

E-mail: info@venuex.io.

Tel: +90 212 942 22 12

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